MORE JOBS | BENEFITS | ABOUT IMPAKT | STAFF FEEDBACK

ROLE:

Office Administrator

TYPE:

Part Time - Permanent

SALARY:

£26,000 Pro Rata

LOCATION:

Bedford

MAIN DUTIES & RESPONSIBILITIES:

  • Daily support of the executives in their ongoing duties through the organising of diaries and emails for the Executive Leadership Team
  • Organising meetings and supporting company events, to ensure all parties are briefed, prepared and in attendance.
  • Extensive electronic diary management, scheduling, organisation, and co-ordination of meetings, internally and externally, identifying and being aware of who should attend and where necessary making arrangements for their attendance.
  • Taking minutes from meetings, recording actions, and following up as and when required.
  • Email management of shared inboxes including screening and preparing responses.
  • Preparation of presentations, reports and documents as required to support the Executive team.
  • Support the Executive team with project work as and when required.
  • Screening all incoming calls, mail and action or redirecting as appropriate. Scan any relevant post to Finance.
  • Proofreading and amending documents and presentations.
  • Meet and greet visitors and provide hospitality, dealing promptly with requests and enquiries, recording messages accurately and relaying as quickly as possible.
  • Provide assistance and support as necessary, in relation to raising purchase orders for the organisation via Xledger accounting software.
  • Monitoring the stock levels of office supplies and refreshments and ensure replenishment is actioned in a timely manner.
  • General tidiness of the office.

 

SKILLS & EXPERIENCE REQUIRED:

  • Experience of Microsoft Office and proficiency in MS Teams
  • Experience of Board level support including preparing and publishing board packs
  • Strong minute taking skills
  • Effective organisational and time management

BENEFITS:

Company events
Company pension
Cycle to work scheme
Employee discount
Life insurance
Wellness programme
Referral scheme
Award winning company

SCHEDULE:

25 hours per week across 5 days, Mon-Fri

Office based.

APPLICATION DEADLINE:

We reserve the right to close this recruitment if it is deemed that we have received a suitable number of applications. On this basis we would advise that applications are submitted as soon as possible. 

APPLY

ADDITIONAL APPLICATION INFORMATION: