Daily support of the executives in their ongoing duties through the organising of diaries and emails for the Executive Leadership Team
Organising meetings and supporting company events, to ensure all parties are briefed, prepared and in attendance.
Extensive electronic diary management, scheduling, organisation, and co-ordination of meetings, internally and externally, identifying and being aware of who should attend and where necessary making arrangements for their attendance.
Taking minutes from meetings, recording actions, and following up as and when required.
Email management of shared inboxes including screening and preparing responses.
Preparation of presentations, reports and documents as required to support the Executive team.
Support the Executive team with project work as and when required.
Screening all incoming calls, mail and action or redirecting as appropriate. Scan any relevant post to Finance.
Proofreading and amending documents and presentations.
Meet and greet visitors and provide hospitality, dealing promptly with requests and enquiries, recording messages accurately and relaying as quickly as possible.
Provide assistance and support as necessary, in relation to raising purchase orders for the organisation via Xledger accounting software.
Monitoring the stock levels of office supplies and refreshments and ensure replenishment is actioned in a timely manner.
General tidiness of the office.
SKILLS & EXPERIENCE REQUIRED:
Experience of Microsoft Office and proficiency in MS Teams
Experience of Board level support including preparing and publishing board packs
Strong minute taking skills
Effective organisational and time management
Company events Company pension Cycle to work scheme Employee discount Life insurance Wellness programme Referral scheme Award winning company
25 hours per week across 5 days, Mon-Fri
We reserve the right to close this recruitment if it is deemed that we have received a suitable number of applications. On this basis we would advise that applications are submitted as soon as possible.
ADDITIONAL APPLICATION INFORMATION:
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